PALEMBANG - PT Kereta Api Ringan Sumatera Selatan (LRT Sumsel) held an archive management socialisation activity to strengthen document and archive management within the agency. The activity, which was held at the Novotel Hotel on Thursday, 24 October 2024, was attended by LRT South Sumatra staff and employees, especially in the field of archive management. 

This activity is expected to provide a deeper understanding of the importance of effective archive management, not only for administrative regularity but also as a valuable historical record for the company," said Head of Finance and General Affairs Haris Farizi when opening the activity.

According to Haris, records management is an integral part of office administration. For example, I don't think the correspondence is completely correct. There are still some mistakes. That is why we need thorough input on this archive,' he said.

Meanwhile, Adityo Wibowo, a junior archivist at the Ministry of Transport's Central Archives, stressed the importance of archives as the backbone of government. The aim is to facilitate the decision-making process, track policies, and build public trust in the institution," he said.

Structured archive management, he said, not only maintains order and efficiency but also becomes a historical record that reflects the institution's journey and achievements. A well-managed archive will facilitate access to data and information in the future," he explained.

The material presented included archival management according to national standards, digital-based archiving methods, and how to maintain the quality of documents so that they remain accessible in the long term. In addition, the speakers highlighted the importance for every agency, including South Sumatra LRT, to realise that archives are an important part of a company's identity, recording its journey over time.

Therefore, the agency's commitment to continuously improve archive management is important in today's digital age. We understand that archives are an important foundation to create order, efficiency, and a complete record of South Sumatra LRT's journey. With good archives, we can maintain accurate and useful records for the future development of the company,' he said.

Meanwhile, one of the participants, M. Mizan, explained that he was quite satisfied with the archive management activity. I know what has not been right so far and what needs to be improved,' he said. In other parts, the material presented was also interactive. 

We had a discussion. We also had a short training on how to write complete and precise correspondence,' she said. Finally, the participants were taught how to store the archives as an agency database for future use.