Jakarta, 11-12 June 2024 - The Secretariat of the Directorate General of Railways (through the Planning Section) held a Quality Assurance Meeting on the Results of the 2024 Government Internal Control System (SPIP) Maturity Self-Assessment. This event took place over two days at the Maia Hotel Jakarta and also via the Zoom Meetings platform. The meeting was attended by the SPIP Maturity Assessment Quality Assurance Team from the General Inspectorate of the Ministry of Transport, as well as representatives from technical directorates and centres within the Directorate General of Railways.

The meeting was divided into 4 groups, each consisting of a representative of the Itjen Quality Assurance Team and the Work Unit. Group 1 consists of the Railways Directorate General Work Unit, BTP Semarang, BTP Palembang, and the Railway Test Centre. Group 2 consists of the Work Unit Directorate. Railway Infrastructure, Directorate of Railway Safety, BTP Medan, and BPKA South Sulawesi. Group 3 consists of the Directorate of Railway Facilities, BTP Bandung, BTP Padang, and Railway Maintenance Centre. Group 4 consists of the Directorate of LLAKA, BTP Jakarta, BTP Surabaya, and BPKAR South Sumatra.

The discussion of each sub-component of each group is explained one by one from each group to become a reference for all work units to improve the description and supporting data for each sub-component. With the implementation of quality assurance, it is expected to maximise the content of the evaluation working paper and supporting documents for the maturity assessment of the SPIP implementation in 2024. All working units are requested to complete the required supporting documents without delay, paying particular attention to the notes and instructions provided by the general inspector. The importance of improvement in risk identification and assessment, including better management of risk registers, was emphasised.

Improved performance is expected through more structured and comprehensive control activities and supporting documentation. Communication and documentation should be improved to ensure that all relevant information is available and clearly understood by all interested parties. All business units will be given a deadline of 13 June 2024 to complete the required data and documentation. These steps are being taken to ensure regulatory compliance and improve operational efficiency at the Directorate General of Railways.

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